A Planning Clerk is an administrative support role that helps keep an organization’s operations, schedules, and resources well-organized and running smoothly. You’ll usually find this role in industries like manufacturing, logistics, construction, or maintenance.
Job Purpose
The successful candidate will manage, distribute and close section work orders and ensure that all operations in assigned area are carried out as per the ISO 9001:2000 Quality Management System at Kilombero Sugar to achieve the quality standards.
Specific Duties and Responsibilities
- Ensures that all operations are carried out as per the ISO 9001: 2000 Quality Management System at Kilombero Sugar to achieve the quality standards.
- Performs all tasks according to Kilombero Sugar’s Quality, Safety, Health and Environment policies and procedures.
- Take reasonable care for the health and safety of self and other persons who may be affected by what you do or do not do.
- Co-operate with the management team to enable them to perform their duties under the Occupational Health and Safety Act.
- Record and capture incoming works order requisitions and opening job cards.
- Closes wage returns for all Estate Maintenance junior staff through Cane-pro.
- Capture Stores Requisition and submit to manager for approval as assigned.
- Prepare Productivity reports through SAP system.
- Responsible for all Civil offices cleaning and ensure surroundings are maintained in proper condition.
- Keep proper records for incoming and issued Civil materials.
Job Qualification and Experience
- Certificate or Diploma of records and archival management.
- Computer certificate would be an added advantage.
- Minimum 1 year working experience in Maintenance planning and recording (EAM).
- Computer literacy, proficient with MS Excel, Word, and PowerPoint.
- Ability to plan and organize work and resources.
- Good communication skills.
Skills required
To be effective, a Planning Clerk usually needs:
1. Good organizational skills
2. Strong attention to detail
3. Basic computer skills (Excel, data entry systems)
4. Good communication
5. Ability to follow processes and deadlines
All interested candidates who meet the above requirements should apply for the position on or before 14th May 2026.